{"id":2161,"date":"2020-09-01T22:00:32","date_gmt":"2020-09-02T02:00:32","guid":{"rendered":"http:\/\/blog3.canny.io\/wordpress\/?p=2161"},"modified":"2024-03-05T16:51:27","modified_gmt":"2024-03-05T21:51:27","slug":"organizing-feedback","status":"publish","type":"post","link":"https:\/\/canny.io\/blog\/organizing-feedback\/","title":{"rendered":"Canny best practices: How to organize customer feedback"},"content":{"rendered":"<p>One big advantage of using Canny is you can organize customer feedback.<\/p>\n<p>Without a way to keep feedback organized, it becomes difficult to manage.<\/p>\n<p>Feedback piles up. It becomes difficult to make sense of or sift through. Things fall through the cracks, and customers get disappointed (and <a href=\"https:\/\/canny.io\/blog\/increasing-customer-loyalty-by-collecting-feedback\/\" target=\"_blank\" rel=\"noopener noreferrer\">end up churning<\/a>).<\/p>\n<p>Canny helps eliminate this problem. With a process in place for organizing feedback, your team can make informed product decisions.<\/p>\n<h2>How to use Canny to organize customer feedback<\/h2>\n<p>Depending on your company, you may want to organize customer feedback differently.<\/p>\n<p>There are 3 main ways you can organize feedback within Canny:<\/p>\n<h3>Canny boards:<\/h3>\n<p>Highest level of organization\u2014for main themes like feature requests and bug reports.<\/p>\n<h3><img loading=\"lazy\" decoding=\"async\" class=\"border wp-image-2167 size-full alignnone\" src=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards.avif\" alt=\"Canny boards\" width=\"2100\" height=\"653\" srcset=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards.avif 2000w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards-300x93.avif 300w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards-768x239.avif 768w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards-1800x560.avif 1800w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/boards-210x65.avif 210w\" sizes=\"auto, (max-width: 2100px) 100vw, 2100px\" \/><\/h3>\n<h3><strong>Categories:\u00a0<\/strong><\/h3>\n<p>Public-facing, limited to one category per post. Every board has its own categories.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"border wp-image-2168 size-full alignnone\" src=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories.avif\" alt=\"Canny categories\" width=\"2100\" height=\"786\" srcset=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories.avif 2000w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-300x112.avif 300w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-768x288.avif 768w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-1800x674.avif 1800w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-210x79.avif 210w\" sizes=\"auto, (max-width: 2100px) 100vw, 2100px\" \/><\/p>\n<h3>Tags:<\/h3>\n<p>Admins only, unlimited tags per post. Every board has its own tags.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"border wp-image-2169 size-full alignnone\" src=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags.avif\" alt=\"Canny tags\" width=\"2100\" height=\"732\" srcset=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags.avif 2000w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags-300x105.avif 300w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags-768x268.avif 768w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags-1800x627.avif 1800w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/tags-210x73.avif 210w\" sizes=\"auto, (max-width: 2100px) 100vw, 2100px\" \/><\/p>\n<p>How your company is set up will help determine the best way for you to set Canny up for your team.<\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa\" class=\"hs-cta-node hs-cta-e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/5705808\/e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" id=\"hs-cta-img-e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa\" class=\"hs-cta-img aligncenter\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/5705808\/e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa.png\" alt=\"Canny free trial\" width=\"1300\" height=\"642\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(5705808, 'e1d55d08-a2cf-44a3-a9a0-f3ca5ff21dfa', {\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2>2 different examples of customer feedback management in Canny<\/h2>\n<p>Let\u2019s go over two different situations so you can figure out the best approach for you.<\/p>\n<h3>First, answer these 2 questions:<\/h3>\n<ol>\n<li>Does your company offer separate products each with its own product manager(s)?<\/li>\n<li>Given a feature, can your customers identify which product it belongs to?<\/li>\n<\/ol>\n<h3>Situation 1: Distinct products<\/h3>\n<p>If your answer to both questions is &#8220;yes,&#8221; your company offers distinct products. This is more common among larger companies.<\/p>\n<p>A good example of this is Zendesk. They have several distinct products like Support, Guide, Chat, among others:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2173\" src=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products.avif\" alt=\"\" width=\"2426\" height=\"958\" srcset=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products.avif 2000w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products-300x119.avif 300w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products-768x303.avif 768w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products-1800x711.avif 1800w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/zendesk-products-210x83.avif 210w\" sizes=\"auto, (max-width: 2426px) 100vw, 2426px\" \/><\/p>\n<p>In this case, we recommend creating separate boards for each product.<\/p>\n<p>This way, each product has its own &#8220;home&#8221; for feedback. Product managers can focus on the feedback relevant to them by going directly to their board.<\/p>\n<h3>Situation 2: One main product<\/h3>\n<p>If you answered &#8220;no&#8221; to one or both questions above, your company likely offers one main product.<\/p>\n<p>If you feel like your answers aren&#8217;t obvious, we would recommend starting out simple. You can always organize things differently in the future.<\/p>\n<p>A good example of this us, here at Canny. We have some fairly distinct product areas (feedback, roadmap, changelog) but we don&#8217;t have dedicated product managers for each.<\/p>\n<p>In this case, we recommend creating a single board. Name the board with a generic phrase such as &#8220;feature requests&#8221; or simply &#8220;feedback.&#8221;<\/p>\n<h2>More ways to organize customer feedback<\/h2>\n<h3>Categories<\/h3>\n<p>Beyond boards, Canny offers categories. They are a helpful way to further organize your feedback. A single post can only be assigned a single category. Any user can filter feedback on a board by a select category.<\/p>\n<div class=\"callout\"><strong>Situation A:<\/strong><br \/>\nTake accountability a step further with categories. If you have several product managers working on each product, you can map categories to your team.For example, Anna and Mike both work on help desk software. Specifically, Anna works on the inbox while Mike works on analytics.So, they could create categories for \u201cInbox\u201d and \u201cAnalytics.\u201d That way, they can keep track of feedback about their respective areas:\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"border aligncenter wp-image-2175 size-full\" src=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings.avif\" alt=\"\" width=\"2100\" height=\"732\" srcset=\"https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings.avif 2000w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings-300x105.avif 300w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings-768x268.avif 768w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings-1800x627.avif 1800w, https:\/\/canny.io\/blog\/wp-content\/uploads\/2020\/02\/categories-settings-210x73.avif 210w\" sizes=\"auto, (max-width: 2100px) 100vw, 2100px\" \/>Alternatively, you may also consider creating categories to identify the type of feedback. For example, &#8220;feature requests&#8221; versus &#8220;bug reports.&#8221;<\/p>\n<\/div>\n<div><\/div>\n<p class=\"callout\"><strong>Situation B:<\/strong><br \/>\nIf you have a single feedback board, categories are a good way to filter down posts. For Canny, we have a single <a href=\"https:\/\/feedback.canny.io\/\" target=\"_blank\" rel=\"noopener noreferrer\">Feature Requests board<\/a>. We may consider adding categories for our product areas: Feedback, Roadmap, and Changelog.<\/p>\n<p>As a general rule, if the categorization isn&#8217;t useful to you, don&#8217;t include it.<\/p>\n<p>If you decide to use categories, make sure people giving feedback would be able to correctly identify the right category. Incorrect categorization is worse than no categorization at all.<\/p>\n<h3>Tags<\/h3>\n<p>Internally, you may want to filter feedback on custom traits. Tags were built for this. They are fully customizable and only accessible to your team.<\/p>\n<p><strong>Here are some ideas for when to use tags:<\/strong><\/p>\n<ul>\n<li><strong>Key performance indicators<\/strong><br \/>\nIdentify if an idea would be impactful for a specific KPI. Consider tags like &#8220;retention,&#8221; &#8220;up-sells,&#8221; or &#8220;NPS.&#8221;<\/li>\n<li><strong>Sprints<\/strong><br \/>\nIt would be helpful to filter a list of ideas down to when you&#8217;re working on them. Consider tags like &#8220;Q1 sprint,&#8221; &#8220;bug bash,&#8221; or &#8220;up next.&#8221;<\/li>\n<li><strong>Urgency<\/strong><br \/>\nSome features may require special priority. Keep an eye on those with tags like &#8220;urgent,&#8221; &#8220;high priority,&#8221; or \u201ccustomer promise.\u201d<\/li>\n<li><strong>Effort<\/strong><br \/>\nFilter to low hanging fruit with a &#8220;low effort&#8221; tag. Or look longer-term with &#8220;high effort.&#8221;<\/li>\n<li><strong>Platform<\/strong><br \/>\nDistinguish based on platform with tags like \u201cdesktop\u201d and \u201cmobile.\u201d<\/li>\n<\/ul>\n<h2>Reveal feedback insights<\/h2>\n<p>For growing teams, feedback is overwhelming. Often times, <a href=\"https:\/\/canny.io\/blog\/ignore-user-feedback\/\" target=\"_blank\" rel=\"noopener noreferrer\">feedback is ignored<\/a> because there&#8217;s just too much of it.<\/p>\n<p>Our goal is to help each person on your team find the feedback that is relevant to them.<\/p>\n<p>By setting up the appropriate feedback organization structure, reviewing feedback will be easy. Admins in Canny can sort, filter, and segment feedback to reveal insights within their scope.<\/p>\n<p>Keep in mind, you can always edit where a post belongs.<\/p>\n<p>Wrong board? Move it to the right one.<\/p>\n<p>Duplicate post? Merge it into the right one.<\/p>\n<p>Wrong category? Set it to the right one.<\/p>\n<p>With Canny, you can actually make use of the feedback your customers are giving you. Your team will build better products when making informed product decisions.<\/p>\n<p>Be sure to check out our <a href=\"https:\/\/canny.io\/blog\/canny-best-practices\/\" target=\"_blank\" rel=\"noopener noreferrer\">other best practices<\/a> to make the most out of Canny. If you&#8217;re not using Canny to organize and track feedback yet, you can <a href=\"https:\/\/canny.io\/register\" target=\"_blank\" rel=\"noopener noreferrer\">try it free for 14 days<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Customer feedback is incredibly valuable\u2014but you need a system to manage it. Canny helps you organize customer feedback, so you can make better decisions.<\/p>\n","protected":false},"author":2,"featured_media":5783,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[9],"tags":[],"class_list":["post-2161","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-canny-best-practices"],"aioseo_notices":[],"modified_by":"Maria Vasserman","_links":{"self":[{"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/posts\/2161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/comments?post=2161"}],"version-history":[{"count":30,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/posts\/2161\/revisions"}],"predecessor-version":[{"id":3625,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/posts\/2161\/revisions\/3625"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/media\/5783"}],"wp:attachment":[{"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/media?parent=2161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/categories?post=2161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/canny.io\/blog\/wp-json\/wp\/v2\/tags?post=2161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}