In this article, we\u2019ll share four tips for writing engaging customer feedback emails. You\u2019ll also see some customer feedback email examples you can use for inspiration. <\/p>\n\n\n\n
Let\u2019s get started!<\/p>\n\n\n\n\n\n
1. Keep it short and simple<\/h2>\n\n\n\n
You need to keep your email short, sweet, and to the point. Ideally, your email should be less than 200 words. You want the reader to absorb the information as quickly as possible (more on that later). <\/p>\n\n\n\n
As a rule of thumb, include the following components in the email body and no more:<\/p>\n\n\n\n
- \n
- A greeting<\/li>\n\n\n\n
- Your reason for writing to the recipient (i.e., to collect feedback<\/a>)<\/li>\n\n\n\n
- How long it will take the recipient to complete the survey<\/li>\n\n\n\n
- A visible call-to-action button they can click to start the process<\/li>\n<\/ul>\n\n\n\n
Here\u2019s one of GetResponse\u2019s customer feedback emails:<\/p>\n\n\n
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<\/figure>\n<\/div>\n\n\nAfter the headline, the email goes straight to the point by explaining its purpose. Also, it informs the recipient how long the survey will take to complete. It conveys all this information in only a few lines. Then there\u2019s the hard-to-miss call-to action button. It stands out against the white background.<\/p>\n\n\n\n
But why should you keep your email short? It keeps your email\u2019s recipient focused.<\/p>\n\n\n\n
Your email has one goal: to collect the customer\u2019s feedback. Therefore, it\u2019s a good idea to narrow down the reader\u2019s focus. Your goal is to get them to take your desired action immediately.<\/p>\n\n\n\n
Including unnecessary information in your email could distract the user. People might not even read that information. The average time people spend reading brand emails has declined<\/a> over the years. It\u2019s gone from a high of 13.4 seconds in 2018 down to 10 seconds in 2021. <\/p>\n\n\n\n
In other words, you have a small window to grab your reader\u2019s attention. It\u2019s best to use it wisely.<\/p>\n\n\n\n
2. Personalize your email<\/h2>\n\n\n\n
Marketers who use personalized emails report 25% higher unique click rates<\/a>. This brings us to our second tip for writing engaging customer feedback emails. Personalize your emails.<\/p>\n\n\n\n
Email personalization entails tailoring your email to customers. You can do this by leveraging the customer data gathered by your email marketing service<\/a>.<\/p>\n\n\n\n
Include your recipients\u2019 names in your email subject lines. You can also include the sender\u2019s name in the email, like the example below: <\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nIncluding the sender\u2019s name in the \u201cfrom\u201d address humanizes your brand. Your customer will feel like an actual person is talking to them. That will make them feel like the company made the email specifically for them. <\/p>\n\n\n\n
Personalize your emails by making them timely as well. When you send a feedback email, let it coincide with the stage your customer is in on their customer journey<\/a>. <\/p>\n\n\n\n
The customer journey are the stages customers go through when interacting with you. Here\u2019s a rundown of the stages:<\/p>\n\n\n\n
- \n
- Awareness:<\/strong> the stage where a customer becomes aware they have a problem. So, they search for a solution<\/li>\n\n\n\n
- Consideration:<\/strong> the customer discovers marketing content related to a possible solution <\/li>\n\n\n\n
- Purchase:<\/strong> the stage where they purchase the solution (or try it for free)<\/li>\n\n\n\n
- Adoption:<\/strong> the stage where the solution becomes an indispensable part of their life<\/li>\n\n\n\n
- Advocacy: <\/strong>the stage where they spread the word about the solution<\/li>\n<\/ol>\n\n\n\n
Let\u2019s assume a customer unsubscribes from your SaaS business. Your feedback email should aim to discover their reasons for unsubscribing. Don\u2019t send them an email that seeks feedback on how they found out about your brand, for example. <\/p>\n\n\n\n
3. Offer an incentive<\/h2>\n\n\n\n
When requesting feedback from customers, wisdom dictates you don\u2019t show up empty-handed. Time is money. Your email recipients will think they\u2019ll lose out if they respond.<\/p>\n\n\n\n
So, make responding to email surveys worth their while. Give them an incentive. The incentive can be as simple as saving the recipient time. You can highlight this benefit in the email subject line. <\/p>\n\n\n\n
However, if you want an incentive that really packs a punch, offer your customers a discount. Here\u2019s one of the best feedback email examples for this:<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nSource<\/a><\/p>\n\n\n\n
The fashion brand Kate Spade offers a 25% discount in exchange for customers\u2019 feedback. The brand also generates FOMO (fear of missing out). It does this by telling the readers to hurry up before the deal ends in a few days.<\/p>\n\n\n\n
Offering an incentive is one of the oldest engagement tricks in the book. It\u2019s a popular strategy employed to boost engagement. <\/p>\n\n\n\n
4. Make it easy to provide feedback<\/h2>\n\n\n\n
Even if your email recipients are willing to provide detailed feedback, they won\u2019t if you make it hard for them to leave it. That\u2019s why you should make it as easy as possible for a customer to share their valuable insight with you.<\/p>\n\n\n\n
There’s no shortage of options for collecting meaningful feedback. With these strategies, you can give your customers a positive experience too.<\/p>\n\n\n\n
For example, you can make your survey take the form of multiple-choice answers. Check out one of our feedback email examples below. This type of feedback form doesn\u2019t require much thought from your customer. You\u2019re already giving them possible answers after all.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
Use NPS surveys<\/h3>\n\n\n\n
You can also use Net Promoter Score surveys to generate customer feedback. Like multiple-choice questions, these surveys are easy to answer. You just ask this single question: \u201cHow likely are you to recommend [brand name] to a friend or a colleague?\u201d <\/p>\n\n\n\n
Respondents give an answer from 0 (not at all likely) to 10 (extremely likely). See an example of an NPS survey below:<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nSource<\/a><\/p>\n\n\n\n
Your customer can also answer each question with just a mouse click. Based on their single answer, you can already determine customer loyalty:<\/p>\n\n\n\n
- \n
- Those who answer 9 or 10 are your loyal customers.<\/li>\n\n\n\n
- Those who answer 7 or 8 like your service. However, they\u2019re not happy enough to be promoters.<\/li>\n\n\n\n
- Those who answer 0 to 6 are unhappy customers. They\u2019re unlikely to buy from you again.<\/li>\n<\/ul>\n\n\n\n
This customer feedback survey email, however, has limitations. It\u2019s always possible not one of your answer options say what your customers really want to say. To avoid this, give your customers the option to share any additional thoughts they may have. You can, for example, include a blank line in these types of emails. This is where they can just write down any additional comments.<\/p>\n\n\n\n
Examples of engaging customer feedback emails<\/h2>\n\n\n\n
Now that we know the theory, here are some examples of engaging customer feedback email examples:<\/p>\n\n\n\n
1. Thumbtack<\/h3>\n\n\n\n
This customer feedback email is an excellent example of personalization. The sender uses the recipient\u2019s first name. Thumbtack also sends the email right after the recipient used its services.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nSource<\/a><\/p>\n\n\n\n
It\u2019s also an excellent example of brevity. Notice that in less than 200 words, the Thumbtack Team managed to convey the purpose of the email.<\/p>\n\n\n\n
2. Moosejaw<\/h3>\n\n\n\n
Moosejaw offers recipients $10 for free if they answer their survey. That\u2019s a great way to encourage recipients to take action.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nSource<\/a><\/p>\n\n\n\n
The brand ensures the copy announcing the incentive stands out in the email example as well. The copy is in huge letters. It\u2019s right in the middle of the email. With this strategy, recipients won\u2019t even think of ignoring the email. Who doesn\u2019t want free $10 after all?<\/p>\n\n\n\n
3. Acme<\/h2>\n\n\n\n
In this email example, Acme uses an NPS survey<\/a> to determine customer loyalty. The survey is easy to answer. All the recipient has to do is click on a number:<\/p>\n\n\n
- Consideration:<\/strong> the customer discovers marketing content related to a possible solution <\/li>\n\n\n\n
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